Document management is a method to organize current knowledge and an appropriate document management method can decrease the time necessary to search for knowledge and also actively recommend a suitable document for a user thru an algorithm function. This paper proposes a document management system that combines RFID (Radio Frequency Identification) and an optimizing recommendation method. This system can immediately and intelligently obtain document information and provide suitable recommendation results based on a user's personal usage behavior and document characteristics and per document regulations of the TTQS (Taiwan TrainQuali System) standard. As such, the system furthers collaborative operation between organizations in document sharing. This paper describes the document management method in terms of an active response and communication platform that helps to consolidate and improve management efficiency and open up potential business opportunities.